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Accounting & Office Coordinator

Position Summary:

The Accounting & Office Coordinator will play a crucial role in terms of both the customer and employee experience within the organization. You will be the first point of contact with vendors, clients and staff and will ensure that everything is running smoothly in both the Finance and Human Resources Departments.



  • Perform accounts payable duties including entering vendor invoices, bank transactions into the accounting system and maintaining vendor
  • Maintaining vendor records within the accounting system
  • Performing reconciliations as required
  • Assist with and/or prepare bank reconciliations
  • Provide back up support to invoice generation/processing for various business lines
  • Assist with accounts receivable collections from clients
  • Working directly with Accounting Manager to facilitate various accounting, month end closing tasks
  • Ad hoc projects as required

Human Resources and Facilities Management

  • Maintain all internal phone, location, email lists and organization charts.
  • Lead and/or assist with organization of special events and activities as assigned.
  • Liaise with building management over all facilities’ related issues.
  • Employee health and safety inspections, records, and resolution of issues. (training will be sponsored by the company if not certified).
  • Act as Primary Fire Warden and maintain required compliance activities for the team.

 General Administration

  • Light kitchen duties including but not limited to:
    • Loading and unloading dishwasher in the morning and evenings
    • Clearing up meeting rooms after client related events
    • Ensuring client service area is always kept in a presentable, professional appearance
  • Monitoring of general corporate email accounts as assigned.
  • Preparation of outgoing mail and packages and the distribution of incoming items.
  • Procurement of printer, general office and kitchen supplies and management of vendor relationships to ensure best pricing, etc.
  • Meeting room management, including arranging / ordering catering as requested by the meeting owner.
  • Greeting guests and ensuring security protocols are followed.
  • General office duties and special projects as required.


  • Able to work independently with minimal supervision
  • Strong organizational skills with meticulous attention to detail
  • Deadline oriented
  • Previous bookkeeping experience is considered an asset
  • Strong computer skills and Microsoft skills (Excel, Word, PowerPoint)
  • Ability to multi-task and prioritize workload
  • Strong interpersonal skills

COVID-19 Policy:

The health and safety of our employees is of utmost importance to NEO. As such, NEO currently has a vaccination policy in effect. Please note this position is full-time in office.

We thank all applicants, however only those selected for an interview will be contacted.